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  • Registrar OPEN
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Texas Success Academy Offices

Closing Date:

Under limited supervision

JOB STATEMENT: The Registrar administers the overall operations of the records office for K – 12th and Adult students for an online school. Evaluating incoming student records, official and unofficial transcripts and will manage all student records. Ensuring students are on the correct path for graduation.

Job Duties:
(The job duties listed are typical examples of the work performed by this job classification. Not all duties assigned are included, nor are all responsibilities listed performed in every office.)

In accordance with school policy, accreditation standards, and privacy laws, the registrar will maintain student academic records and academic credentials.

Performs all registration and transfer of student records.

Maintains student records and transcripts in middle and high school

Verify Enrollment for school districts.
Release authorized confidential

information and retained information in the student official record.

Evaluates, investigates, interpret course information to be entered into the student record.

Directs and coordinates registration activities.

Uses various software programs and web-based programs to create and maintain student databases.

Advices teaching staff regarding grading procedures.

Directs preparation of student transcripts prepares commencement list.

Issues official transcripts to outside agencies under inflexible deadlines.

Monitors duties of secretarial assistants/temps assigned to the registrar.

Enroll new students

Withdraws students and forwards records to other schools on request.

Gives information to parents relating to academic programs in the school.

Sends designated school year records; confidential, graduate, withdrawal, and health, to central record for storage in June of each year.

Bundles student records and uploads to transcript service.

Responds to court order subpoena for student records.

Verifies graduation to third parties via fax or email.

Performs related work as required
Provides back-up admissions support as needed.

Knowledge, Skills, and Abilities Required
Excellent customer service skills;

Ability to plan, organize and coordinate work assignments, and ensure proper completion;

Ability to make decisions in a timely manner;

Ability to organize files and records;
Ability to develop and maintain reports, forms, documents, data, and correspondence;

Ability to follow office procedures and practices;

Ability to communicate effectively, verbally and written;

Ability to analyze computer-generated materials for accuracy and content;
Ability to establish and maintain productive working relationships with others.

Excellent phone skills

Excellent organizational and communication skills

Has a strong work ethic, exercises sound judgment, and is a skilled communicator both in oral and written communication.

Excellent Microsoft Word and Excel skills
Education, Experience Requirements:

Minimum of an Associate's degree from an accredited institution or a high school diploma with 3 to 5 years’ experience directly related to the duties and responsibilities specified.

Supervisory Experience a PLUS
Months per Year: 12
Work Days/Hours:
Monday – Thursday plus occasional Friday during peak times and Saturday for Graduation in June
9:45  am to 4:00 pm (30 min lunch)
5.5 Hours per Day
23 Hours per Week min

Salary based on Knowledge, Skill, and Abilities.